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District Financial Reporting

Federal Reimbursement of Health Benefits

Published: 10/7/2020 7:40 AM
 
The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees. 
Federal Reimbursement File Web Form Submission & Instructions
Go to the “Federal Reimbursement File Submission” web form to upload the Federal Reimbursement file into the KDE internal federal program. See instructions below on the submission of the file.


Educational Cooperative Federal Reimbursement File Conversion to CSV Dated 8-14-18
Federal Reimbursement of Health Benefits Web File Submission Dated 8-14-18

NOTE: To remove or add a user to the “Federal Reimbursement File Submission” web form refer to the “Federal Reimbursement ID Setup” instructions below.

Federal Reimbursement MUNIS Support and Guides
Go to the “MUNIS Support and Guides” website under “Payroll – Statewide”, and chose “KY Employee Benefits Munis Processing Guide” for the most current instructions on processing the Federal Reimbursement file in Munis.
Federal Reimbursement Electronic Funds Transfer (EFT) ACH Pay Setup
The Federal Reimbursement payment is to be paid by Electronic Funds Transfer (EFT). This process is an online transaction through a secure website called "Kentucky.Gov" that is handled by the Finance-Controller's Office. Please see the document below for guidance on how to setup ACH Pay, make a payment or make a change to the bank account and contact information.

 
Administration Fee & Life Insurance Premium
The below spreadsheet contains the current and prior year rates for the Administrative Fees and Life Insurance Premiums. NOTE: When there is a change in these rates please remember to change the rate in MUNIS before you generate your July Federal Reimbursement file.
NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage monthly. 
For more information contact:
Jackie Chism                                        
Office of Finance and Operations             
Division of District Support                      
300 Sower Blvd, 4th Floor                      
Frankfort, KY 40601                               
Phone: 502-564-3846 x4445                 
jackie.chism@education.ky.gov               
Gail Cox
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4462
gail.cox@education.ky.gov
 

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