Federal Reimbursement of Health Benefits

Published: 7/25/2017 8:12 AM
The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees. 
Federal Reimbursement File Web Form Submission & Instructions
Go to the “Federal Reimbursement File Submission” web form to upload the Federal Reimbursement file into the KDE internal federal program

Federal Reimbursement of Health Benefits Web File Submission Dated 5-10-17
Educational Cooperative Federal Reimbursement File Conversion Dated 5-10-17

NOTE: To remove or add a user to the “Federal Reimbursement File Submission” web form refer to the “Federal Reimbursement ID Setup” instructions below.

Federal Reimbursement MUNIS Support and Guides
Go to the “MUNIS Support and Guides” website under “Payroll – Statewide”, and chose “KY Employee Benefits Munis Processing Guide” for the most current instructions on processing the Federal Reimbursement file in Munis.
Federal Reimbursement Electronic Funds Transfer (EFT) Payment Setup
The Federal Reimbursement payment is to be paid by Electronic Funds Transfer (EFT). This process is an online transaction through a secure website called "Kentucky.Gov" that is handled by the Finance-Controller's Office.
NOTE: To make changes to the districts bank account information or customer setup please refer to the frequently asked questions (FAQ’s) section in “KY Gov ACH Pay Guide Form” below.
NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage monthly. 
For more information contact:
Jackie Chism                                        Gail Cox
Office of Finance and Operations              Office of Finance and Operations
Division of District Support                      Division of District Support
300 Sower Blvd, 4th Floor                       300 Sower Blvd, 4th Floor
Frankfort, KY 40601                                Frankfort, KY 40601
Phone: 502-564-3846 x4445                   Phone: 502-564-3846 x4462
jackie.chism@education.ky.gov                gail.cox@education.ky.gov