The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees.
NOTE: To remove or add a user to the “Federal Reimbursement File Submission” web form refer to the “Federal Reimbursement ID Setup” instructions below.
Federal Reimbursement MUNIS Support and Guides
Go to the “MUNIS Support and Guides” website under “Payroll – Statewide”, and chose “KY Employee Benefits Munis Processing Guide” for the most current instructions on processing the Federal Reimbursement file in Munis.
Federal Reimbursement Electronic Funds Transfer (EFT) Payment Setup
The Federal Reimbursement payment is to be paid by Electronic Funds Transfer (EFT). This process is an online transaction through a secure website called "Kentucky.Gov" that is handled by the Finance-Controller's Office.
NOTE: To make changes to the districts account/customer setup (i.e. add/remove user access to account, change banking information, contact information, etc. please use the "ACH Pay Form" located below.
Administration Fee & Life Insurance Premium The below spreadsheet contains the current and prior year
rates for the Administrative Fees and Life Insurance Premiums.
NOTE: When there is a change in these rates please remember to change the rate in MUNIS before you generate your
July Federal Reimbursement file.
List of Rates for Admin Fee & Life Ins Prem - Dated 6-8-17
NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage monthly.
For more information contact:
Jackie Chism Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4445
jackie.chism@education.ky.gov Gail CoxOffice of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4462
gail.cox@education.ky.gov