District Financial Reporting

Federal Reimbursement of Health Benefits

Published: 8/12/2019 9:01 AM

The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees.

Federal Reimbursement File Web Form Submission & Instructions
Go to the “Federal Reimbursement File Submission” web form to upload the Federal Reimbursement file into the KDE internal federal program

Educational Cooperative Federal Reimbursement File Conversion to CSV Dated 8-14-18
Federal Reimbursement of Health Benefits Web File Submission Dated 8-14-18

NOTE: To remove or add a user to the “Federal Reimbursement File Submission” web form refer to the “Federal Reimbursement ID Setup” instructions below.

Federal Reimbursement ID Setup Dated 8-15-18

Federal Reimbursement MUNIS Support and Guides

Go to the “MUNIS Support and Guides” website under “Payroll – Statewide”, and chose “KY Employee Benefits Munis Processing Guide” for the most current instructions on processing the Federal Reimbursement file in Munis.

Munis Federal Reimbursement File Process

Federal Reimbursement Electronic Funds Transfer (EFT) Payment Setup
The Federal Reimbursement payment is to be paid by Electronic Funds Transfer (EFT). This process is an online transaction through a secure website called "Kentucky.Gov" that is handled by the Finance-Controller's Office.

NOTE: Follow this link Bank Information Change Request to make changes to the district's bank account information for the Federal Reimbursement. Please log in and choose the request type located on the bottom of the screen and follow the prompts.

Administration Fee & Life Insurance Premium
The below spreadsheet contains the current and prior year rates for the Administrative Fees and Life Insurance Premiums. NOTE: When there is a change in these rates please remember to change the rate in MUNIS before you generate your July Federal Reimbursement file.

List of Rates for Admin Fee & Life Ins Prem - Dated 6-8-17

NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage monthly.

For more information contact:
Jackie Chism
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4445
jackie.chism@education.ky.gov

Gail Cox
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4462
gail.cox@education.ky.gov