District Financial Reporting

Federal Reimbursement of Health Benefits

Published: 1/31/2023 2:04 PM

The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees.

Federal Reimbursement of Health Benefits NEW Submission Process
The Federal Reimbursement of Health Benefits NEW Submission process will begin February 1, 2023. Below you will find the instructions on how to upload the report into SharePoint. To upload the Federal Reimbursement of Health Benefits Excel Report go to the KDE SharePoint site.

Federal Reimbursement of Health Benefits File Submission Instructions.docx

NOTE: To add or remove a user from the "Federal Reimbursement of Health Benefits" process please send an email to finance.reports@education.ky.gov with "Federal Reimbursement user change" in the subject line.

Federal Reimbursement MUNIS Support and Guides

Go to the “MUNIS Support and Guides” website under “Payroll – Statewide”, and chose “KY Employee Benefits Munis Processing Guide” for the most current instructions on processing the Federal Reimbursement in Munis.

Federal Reimbursement Electronic Funds Transfer (EFT) ACH Pay Setup
The Federal Reimbursement payment is to be paid by Electronic Funds Transfer (EFT). This process is an online transaction through a secure website called "Kentucky.Gov" that is handled by the Finance-Controller's Office. Please see the document below for guidance on how to setup ACH Pay, make a payment, or make a change to the bank account and contact information.

ACH Pay Information Dated 1-31-23

Administration Fee & Life Insurance Premium
The below is the current rates for the Administrative Fees and Life Insurance Premiums. NOTE: When there is a change in these rates please remember to change the rates in MUNIS before generating Federal Reimbursement file according to the effective date of the change.

January 1, 2023 (no change)
Administrictive Fee - $8.00 - effective 1/1/21
Life Insurance Premium - $1.00 - effective 7/1/15

NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage quarterly.

For more information contact:
Jackie Chism
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4445
jackie.chism@education.ky.gov

Gail Cox
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4462
gail.cox@education.ky.gov