Pursuant to Senate Bill 1, 2021 Extraordinary Session, all Kentucky public school districts are required to submit their current COVID-19 School Operations Plan and any subsequent drafts to the Kentucky Department of Education for informational purposes. Districts may submit their plans to KDE using this form.

Kentucky Student Information Systems (KSIS)

Civil Rights Data Collection Information

Published: 9/8/2021 11:21 AM

The U.S. Department of Education (ED) conducts the Civil Rights Data Collection (CRDC) for data on key education and civil rights issues in our nation's public schools. The CRDC includes a variety of information including student enrollment, and educational programs and services, most of which is disaggregated by race/ethnicity, sex, limited English proficiency and disability. KDE assists districts with the CRDC data preparation and load. Each district is responsible for the quality of its data for the CRDC.

Important Announcement:

The U.S. Department of Education’s Office for Civil Rights (OCR) will administer a 2021–2022 Civil Rights Data Collection (CRDC), marking the first time that OCR has conducted a CRDC, including all public-school districts and their schools, two school years in a row-2020–2021 and 2021–2022. The OCR anticipated beginning the collection cycle for the 2021-2022 CRDC in the Fall of 2022.

KDE will continue to assist districts with the CRDC data preparation and load for the 2020-2021 school year. Here is the link to the data elements that KDE will prepopulate and a list of LEA and School elements the LEAs will need to populate.

There are three phases for the SY 2020-21 CRDC. 
Phase one, the registration phase, it is essential that each Local Education Agency (LEA) provide/verify their LEA profile information, including contact personnel and school identification. The superintendent must complete the requested profile update or promptly provide this information to the designated office or staff person who will be responsible for responding to the survey. 
CRDC Registration: Login ID and password will be sent in email to Superintendent, Principal Contact Person (PCP), and Alternate Contact Person (ACP). 
Timeframe: October 4th, 2021 through November 5th, 2021 CRDC survey.

Phase two, KDE will submit data for the CRDC on behalf of the LEAs, once completed LEAs will review/update and complete data not completed by KDE.  The submission system for the 2020-2021 CRDC will open on December 13, 2021, to all local educational agencies (LEA) and state educational agencies (SEA) assisting their LEAs with the 2020-2021 school year data submission.  All LEAs and SEAs assisting their LEAs will have the standard 75 calendar days and must submit their data by the February 28, 2022, close date.
On the submission system opening date, all registered Superintendents, Principal Contact Person (PCP), and Alternate Contact Persons (ACP) will receive an email containing information regarding their login rights and a link to verify their accounts in the submission tool.

Phase three, LEAs address possible data quality issues and recertify.

The 2020-2021 CRDC survey includes new questions that will collect key data in areas of increasing civil rights concerns such as incidents of rape, attempted rape, or sexual assault committed by school staff members and incidents of harassment and bullying based on perceived religion or shared ancestry. All new questions added to the 2020-2021 CRDC are optional.

The CRDC will no longer collect data on school finance, teacher experience, and teacher absenteeism.

The following data element is new and required for the 2020-2021 CRDC:

  • Number of preschool students who received one or more out-of-school suspension (disaggregated by race, sex, disability-IDEA, EL). 
To prepare for the 2020-2021 CRDC, your LEA should use the updated 2020-2021 CRDC forms that are available on OCR’s CRDC website and the CRDC Resource Center website. OCR also encourages you to contact the CRDC Partner Support Center for technical assistance via email or by phone (855-255-6901). The Center is staffed with experts who are here to support you in fulfilling this important responsibility.

Historical Data 

Beginning with 2017-2018 School Year, states are required to include prior years' Civil Rights Data Collection (CRDC) files in their School Report Card. Visit Kentucky's Historical CRDC Data webpage to access CRDC data beginning with the 2015-2016 collection. More current information may be available in the card.

Contact Information​

Candy Johnson
Office of Education Technology
Division of School Data Services
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-2020 ext. 2471
Fax (502) 564-1519
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