Kentucky Student Information Systems (KSIS)

Civil Rights Data Collection Information

Published: 3/18/2019 2:31 PM

The U.S. Department of Education conducts the Civil Rights Data Collection (CRDC) for data on key education and civil rights issues in our nation's public schools. The CRDC includes a variety of information including student enrollment, and educational programs and services, most of which is disaggregated by race/ethnicity, sex, limited English proficiency and disability. KDE assists districts with the CRDC data preparation and load. Each district is responsible for the quality of its data for the CRDC.

The CRDC Submission Tool has opened:

Prior to the opening, districts will receive a user name and password to access the collection tool via email.
How to Create Additional User Accounts
Continue to keep your CRDC contacts updated. Check KDE’s Other Roles Information webpage to see who is currently assigned as your Civil Rights Data Collection-School and District contacts. To change or designate staff, contact your district Web Apps Admin Point of Contact (WAAPOC). You can find your WAAPOC in the Open House School Directory.

In order to complete the Civil Rights Data Collection, the following steps will need to be accomplished:

Enter all required data. This is achieved once 100% of your district and school level data have been submitted.
Resolve all errors. Warnings require no action and certification can occur if your submission contains warnings.
Certify your submission by Wednesday, April 24, 2019. You can download a certification form once certification is successful.

Changes for the 2017-18 data collection:

High school equivalency and Advanced Placement course exam results will not be collected.
Student chronic absenteeism data will be obtained through the EDFacts collection and no longer be collected from schools.

KDE has updated the CRDC State Published Ad Hocs, in Infinite Campus, to help district validate the information for the CRDC.

2017-18 CRDC Flat File Specifications document is now available with Skip Logic:
This document contains a list of all the 2017-18 CRDC data elements, including data element names and other characteristics, and how the 2017-18 data elements are associated with 2015-16 data elements. Extra tabs have been added to display what elements the LEA’s and Schools need to provide.

Historical Data

Beginning with 2017-18 School Year, states are required to include prior years' Civil Rights Data Collection (CRDC) files in their School Report Card. Visit Kentucky's Historical CRDC Data webpage to access CRDC data beginning with the 2015-16 collection. More current information may be available in the card.