Kentucky Student Information Systems (KSIS)

Civil Rights Data Collection Information

Published: 1/8/2019 8:38 AM

The U.S. Department of Education conducts the Civil Rights Data Collection (CRDC) for data on key education and civil rights issues in our nation's public schools. The CRDC includes a variety of information including student enrollment, and educational programs and services, most of which is disaggregated by race/ethnicity, sex, limited English proficiency and disability. KDE assists districts with the CRDC data preparation and load.​ Each district is responsible for the quality of its data for the CRDC.​

The CRDC Submission Tool is expected to open in February 2019:

  • Prior to the opening, districts will receive a user name and password to access the collection tool via email.

Changes for the 2017-18 data collection that begins in late 2018:

  • High school equivalency and Advanced Placement course exam results will not be collected.
  • Student chronic absenteeism data will be obtained through the EDFacts collection and no longer be collected from schools. 

Steps to take now for the 2017-18 data collection: 

The KDE and CRDC webpages will be updated as new information becomes available about the survey
forms and requirements for the 2017-18 CRDC.

The SY 2017-18 Advanced Website (AWS) Registration for the Civil Rights Data Collection (CRDC) has closed.
The AWS is a pre-registration tool that gathers demographic and contact information from districts and used as input into the CRDC Survey tool. A list of schools were provided and LEAs had at least 30 days to verify the data. Superintendents, as well as the Principal Contact Person (PCP) and Alternate Contact Person (ACP), should have receive an email announcing the opening of AWS with account login information.

2017-18 CRDC Flat File Specifications document  is now available with Skip Logic:  
This document contains a list of all the 2017-18 CRDC data elements, including data element names and other characteristics, and how the 2017-18 data elements are associated with 2015-16 data elements. Extra tabs have been added to display what elements the LEA’s and Schools need to provide.  

Historical Data 

Beginning with 2017-18 School Year, states are required to include prior years' Civil Rights Data Collection (CRDC) files in their School Report Card. Visit Kentucky's Historical CRDC Data webpage to access CRDC data beginning with the 2015-16 collection. More current information may be available in the card.

Contact Information​

Contact the Office of Civil Rights (OCR) by email. ​​

Candy Johnson
Office of Education Technology
Division of School Data Services
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-2020 ext. 2471
Fax (502) 564-1519
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