Kentucky Department of Education : KSIS Data Standards

KSIS Data Standards

Published: 9/19/2017 9:24 AM

This page is intended to help school districts with the data standardization process and data clean-up in the Kentucky Student Information System (KSIS)/Infinite Campus.

As the department responds to various reporting requirements and longitudinal data is shared between systems, it is important to ensure data is consistently entered statewide. Specific data elements must be collected to ensure that information is available for federal and state reporting, and other data sharing. Data standards document requirements for data entry in the Infinite Campus/KSIS.

Data standardization is the process of making all data of the same type or class conform to an established convention or procedure to ensure consistency and comparability across different databases. This is especially important and necessary in a data warehouse environment that contains information from many sources. Without data standardization, no relationship can be established between the various data sources to produce reports that include information from multiple data sets within the data warehouse.

If you need assistance entering or understanding a data element, contact the data steward noted within the relative data standard document listed below.

Alternative Education Programs / ILPA (7/11/17)
Alternative Education Programs / KECSAC (7/11/17)
Alternative Out of District Services (4/28/14)
Attendance (8/14/17)
Behavior (9/5/17)
Census (10/13/15)
Census, Teacher Information (8/19/13)
Course Codes - incorporated into Course data standard (8/12/16)
Course (7/26/17)
Dual Credit Course (8/24/17)
Early Graduation (8/10/17)
Early Learning Prior Settings (7/26/17)
English Learners (Formerly Limited English Proficiency) (8/29/17)
Enrollment (1/5/17)
Extended School Services (See Intervention Data Standard)
Free/Reduced Application Management (FRAM) (8/14/15)
FRYSC (6/30/16)
Gifted and Talented (6/29/17)
Gifted and Talented Records Transfer for Student New to District (9/6/13)
Grades (8/3/16)
Graduation (7/29/14)
Health (8/9/17)
Homeless (7/11/17)
Immigrant (6/7/17)
Intervention (8/4/16)
Preschool (9/11/17)
Special Education (8/29/17)
- Processes
- KY Conference Summary
- KY Referral
- KY Consent for Evaluation
- KY Evaluation/Eligibility Determination
- KY IEP-Private School Service Plan
- Preschool
Student Records Transfer (9/30/16)
System Administration (10/18/16)
Teacher of Record (8/19/13)
Technical Education Database System (TEDS) (6/30/16)
Title I (6/12/17)
Transportation (8/14/15)

Other Procedural Documentation

Adding an End-of-Course assessment to your EOC Course (8/3/17)
Dual Credit Course Indicators (9/25/15)
End-of-Course Setup for Calculating Final Grade (8/19/13)
EOY Graduate Code 2016-17 (8/9/17)
EPSB License Numbers in Campus (9/14/17)
Grade Configuration for Various Terms (10/09/13)
Health Data Entry for End-of-Year (10/12/15)
Infinite Campus for Craft and Gatton Residential Academies - Course Setup, Grading and Attendance (5/24/17)
Infinite Campus Grading & Course Setup
Partial-Week Full-Funding Attendance Tracking (8/9/17)
Staff Locator Step-by-Step Instructions (6/12/14)
Supplementary Immunization Data Entry (8/9/17)
User Guide: No Shows (9/1/16)
TEDS Tab Procedures (9/16/15)
Virtual Performance-Based Course Set-Up and Attendance Verification (8/26/16)