Kentucky Student Information Systems (KSIS)

KSIS Data Standards

Published: 5/23/2019 9:13 AM

This page provides guidance to help school districts with data standardization and data quality in the Kentucky Student Information System (KSIS)/Infinite Campus.

As the department responds to various reporting requirements and longitudinal data is shared between systems, it is important to ensure data is consistently entered statewide. Specific data elements must be collected to ensure that information is available for federal and state reporting, and other data sharing. Data standards document requirements for data entry in the Infinite Campus/KSIS.

Data standardization is the process of making all data of the same type or class conform to an established convention or procedure to ensure consistency and comparability across different databases. This is especially important and necessary in a data warehouse environment that contains information from many sources. Without data standardization, no relationship can be established between the various data sources to produce reports that include information from multiple data sets within the data warehouse.

If you need assistance entering or understanding a data element, contact the data steward noted within the relative data standard document listed. Click the data standard name to open the document. The data standard revised date is in parenthesis.

Alternative Education Programs

ILPA (2/20/19)
KECSAC (2/21/19)
Out of District Services (2/21/19)

Attendance (8/14/17)
Behavior (5/2/19)
Census (2/2/18)
Census, Teacher Information (8/19/13)
Course Codes - (Incorporated into Course data standard) (8/12/16)
Course (9/27/18)
Dual Credit Course (4/15/19)
eTranscript (3/5/19)
Early Graduation (10/1/18)
Early Learning Prior Settings (7/26/17)
English Learners (2/11/19)
Enrollment (8/27/18)
Extended School Services (See Intervention Data Standard)
Foster Care (2/20/19)
Free/Reduced Application Management (FRAM) (8/14/15)
FRYSC (2/27/19)
Gifted and Talented (10/26/18)
Grades (8/3/16)
Graduation (12/18/17)
Health (1/8/19)
Homeless (3/11/19)
Immigrant (2/11/19)
Intervention

Extended School Services or optional usage (11/1/18)
Math Achievement Fund or Read to Achieve Grant(s) (11/1/18)

Preschool (10/29/18)
Special Education
- Processes (7/25/2018)
- KY Conference Summary (5/17/18)
- KY Referral (5/17/18)
- KY Consent for Evaluation (5/17/18)
- KY Evaluation/Eligibility Determination (5/17/18)
- KY IEP-Private School Service Plan (8/17/18)
- Preschool (9/10/18)
Student Records Transfer (5/3/19)
System Administration (10/18/16)
Teacher of Record (8/6/18)
Technical Education Database System (TEDS) (10/18/18)
Title I (2/15/19)
Transportation (8/14/15)

Other Procedural Documentation

End-of-Course Setup for Calculating Final Grade (8/19/13)
EOY Graduate Code 2017-18 (5/31/18)
EPSB License Numbers in Campus (9/14/17)
Grade Configuration for Various Terms (10/9/13)
Health Data Entry for End-of-Year (2/15/18)
Infinite Campus for Craft and Gatton Residential Academies - Course Setup, Grading and Attendance (3/5/19)
KEES Reporting (5/22/2019)
Partial-Week Full-Funding Attendance Tracking (8/9/17)
Staff Locator Step-by-Step Instructions (6/12/14)
Supplementary Immunization Data Entry (8/9/17)
User Guide: No Shows (6/22/18)
Virtual Performance-Based Course Set-Up and Attendance Verification (2/21/18)

Becky Jenkins
Office of Education Technology

Division of School Data Services
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-2020 ext. 2475
Fax (502) 564-1519
becky.jenkins@education.ky.gov