Kentucky Student Information Systems (KSIS)

KSIS Data Standards

Published: 1/27/2023 9:07 AM

This page provides guidance to help school districts with data standardization and data quality in the Kentucky Student Information System (KSIS)/Infinite Campus.

As the department responds to various reporting requirements and longitudinal data is shared between systems, it is important to ensure data is consistently entered statewide. Specific data elements must be collected to ensure that information is available for federal and state reporting, and other data sharing. Data standards document requirements for data entry in the Infinite Campus/KSIS.

Data standardization is the process of making all data of the same type or class conform to an established convention or procedure to ensure consistency and comparability across different databases. This is especially important and necessary in a data warehouse environment that contains information from many sources. Without data standardization, no relationship can be established between the various data sources to produce reports that include information from multiple data sets within the data warehouse.

If you need assistance entering or understanding a data element, contact the data steward noted within the relative data standard document listed. Click the data standard name to open the document. The data standard revised date is in parenthesis.

Alternative Education Programs

ILPA (9/19/2022)
KECSAC (9/19/2022)
Out of District Services (7/1/2022)

Attendance (7/14/2022)
Behavior (11/1/2022)
Census (7/14/2022)
Census, Staff Information (11/14/2022)
Course Codes - (Incorporated into Course data standard) (8/12/2016)
Course (11/21/2022)
Dual Credit Course (11/21/2022)
eTranscript (7/23/2021)
Early Graduation Program (8/18/2022)
Early Learning Prior Settings (6/13/2022)
English Learners (1/24/2023)
Enrollment (1/26/2023)
Extended School Services (See Intervention Data Standard)
Foster Care (7/1/2022)
Free/Reduced Application Management (FRAM) (7/14/2022)
FRYSC (7/22/2021)
Gifted and Talented (8/25/2022)
Grades (8/12/2020)
Graduation (2/8/2022)
Health (7/14/2022)
Homeless Children and Youth (10/11/2022)
Immigrant (1/24/2023)
Intervention

Extended School Services (10/24/2022)
Math Achievement Fund or Read to Achieve Grant(s) (8/23/2022)

Non-Traditional Instruction (7/1/2022)
Preschool (4/14/2022)
Special Education
- Processes (5/6/2020)
- KY Conference Summary (4/29/2020)
- KY Referral (5/1/2020)
- KY Consent for Evaluation (5/1/2020)
- KY Evaluation/Eligibility Determination (5/1/2020)
- KY IEP-Private School Service Plan (2/16/2022)
- Preschool (5/1/2020)
Student Records Transfer (7/14/2022)
System Administration (7/14/2022)
Teacher of Record (6/8/2020)
Technical Education Database System (TEDS) (6/19/2020)
Title I (10/11/2022)
Transportation (10/27/2022)

Other Procedural Documentation

EOY Graduate Code (8/24/2021)
EPSB License Numbers in Campus (3/31/2022)
Health Data Entry for End-of-Year (7/1/2022)
Import Kentucky Academic Standards into Infinite Campus (8/3/2020)
Infinite Campus for Craft and Gatton Residential Academies - Course Setup, Grading and Attendance (10/24/2019)
KEES Reporting (8/18/2020)
Migrant Procedural Document (8/19/2022)
Partial-Week/Partial Day (7/1/2022)
Retention Reporting (7/1/2022)
Supplemental School Year Program Indicator (9/14/2021)
User Guide: No Shows (7/1/2022)
Virtual and Performance-Based Course Set-Up and Attendance Verification (11/1/2022)

Lisa Keeter

Office of Education Technology

Division of School Data Services

300 Sower Blvd., 4th Floor

Frankfort, KY 40601

(502) 564-2020, ext. 2462

Fax (502) 564-1519

lisa.keeter@education.ky.gov